Employees can seek redress for discrimination,
harassment, and a hostile work environment by filing a suit against their
employer, but must first file a claim with the Equal Employment Opportunity
Commission (“EEOC”) which has strict time limits for filing
a claim. For example, for allegations involving almost all types of
employment discrimination, the charging party (i.e. an employee alleging
discrimination) must file a complaint with the EEOC before filing any private
lawsuit, and must do so within 180 or 300 days of the alleged offense (see
limitations below.) Only after receiving permission from the EEOC may
individuals file a lawsuit. This permission typically comes in the form of a
"right to sue" letter issued by the EEOC, usually only after the EEOC
has found sufficient evidence that a civil rights violation has occurred. The
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Individuals have federal statutory
rights
Employees are
protected from discrimination and other workplace civil right violations by
Title VII of the Civil Rights Act
of 1964 (42 U.S.C. §2000e) which is designed to ensure equal
employment opportunities without discrimination on the basis of race, color,
religion, sex or national origin. Title VII protects against
segregation, retaliation, hostility, and opposition to discrimination in the
workplace thus covering hiring, firing, promotions, and all workplace
conduct.
In addition,
individuals are protected by the Individuals With Disabilities Education Act
(20U.S.C. §§1400, et seq.)
which is designed
to ensure that handicapped children receive education appropriate to their
needs; the Religious Freedom Restoration Act (42 U.S.C.
§2000bb) which is designed to limit government restrictions on the
free exercise of religion; and the Vocational Rehabilitation Act (29 U.S.C. §§701,
et
seq.) which guarantees equal opportunity of vocational
rehabilitation and independent living for individuals with
handicaps.
Filing Requirements and Limitations
Period
In general, an individual
must pre-file a charge with the EEOC within 180 days after the alleged unlawful
practice occurred unless he or she has first filed a charge with an appropriate
state agency, in which case the complainant has the earlier of 300 days from
the date of the alleged violation or 30 days "after receiving notice that
the
State or local agency has terminated the proceedings
under the
State or local law."
Notwithstanding the above, the EEOC regulations
allow 300 days for filing a complaint in a State where the
State or local FEP agency has subject matter jurisdiction
over the claims, regardless of whether the claimant has first filed a claim
with the
State agency.
Unless excused by the court, a action must be filed
within 90 days after receipt of a right-to-sue letter.
Multiple Violations in the
Workplace
In general, each
act of discrimination in the workplace is typically considered a
discrete or separate act that must be reported or filed as a separate
complaint with the EEOC. Most employees have 300 days from the time of
the incident to file a separate claim for that incident with the
EEOC. It is important that employees file as soon as possible or a
specific incident could be time barred. However, if the acts are part
of an ongoing hostile work environment, an exception exists under the
continuing violation doctrine so that each violation does not have to be
reported separately. AMTRAK v. Morgan, 536 U.S.
101, 122 S. Ct. 2061 (2002) (Court held that the continuing violation doctrine
does not apply to discrete acts of employment or retaliation under Title VII,
only to hostile environment claims.)
Jurisdiction
An employer (a
person engaged in an industry affecting commerce) must have fifteen or more
employees for each working day in each of twenty or more calendar weeks (in the
current or preceding calandar year) to be covered by Title
VII.
Requirements to Show Discriminatory
Intent
Typically, to
prevail on a discrimination claim, a victim must generally show (1) disparate
treatment and a (2) disparate impact based on the alleged discriminatory
conduct.
An employer may have hiring policies that appear to be nondiscriminatory yet
may be in violation of civil rights laws if the results of the practices have a
discriminatory effect by restricting employment opportunities for some classes
of employees. To be found in violation of civil rights
laws, it is not necessary to show that the employer intended to discriminate. An
employment policy must not intentionally or unintentionally result in
elimination of certain groups of people, because experience has proved that in
the absence of any other explanation, it is probable that those acts were based
on impermissible considerations. Furnco Construction Corp. v.
Waters, 438 U.S. 567 (1978).
To refut a claim
of discrimination, an employer must be able to show that its selection or
promotion of employees is non-discriminatory, that a challenged test,
procedure, or requirement bears a “manifest relation to the
employment in question,” and that it can be justified by a business
necessity. Griggs
v. Duke Power Co., 401 U.S. 424 (1978).
Intentional
discrimination under Title VII “is established when the complaining
party demonstrates that race, color, religion, sex, or national origin was a
motivating factor for any employment practice, even though other factors also
motivated the practice.” 42 U.S.C. §
2000e-2(m). A plaintiff may prove intentional
employment discrimination under federal statutes by a “direct
method” or “indirect
method.” In the absence of direct
evidence, a plaintiff can prevail through circumstantial evidence under a
“direct method” by showing (1) suspicious timing, ambiguous
statements, or behavior toward employees; (2) evidence that similarly situated
employees were treated differently; or (3) evidence that the employee did not
deserve the adverse action and that the employer’s reason for it is a
pretext for discrimination.
Most employment
discrimination cases are proven under an “indirect method,”
where they are analyzed under a circumstantial evidence model, often referred
to as the prima facie
case standard. Under this standard, an employee must first
show (1) membership in a protected group, (2) qualification for the position in
question, (3) an adverse employment action, and (4) circumstances supporting an
inference of discrimination.
The burden of producing evidence then shifts to the employer to provide some
legitimate, nondiscriminatory reason for the employee's
rejection. The employer must explain its reason clearly
enough to allow the court to focus its inquiry on whether hte employer honestly
believed that reason, and to allow the plaintiff to identify the kind of
evidence it must present to demonstrate that the reason is pretext.
Once this is done, the burden of producing evidence shifts back
again to the employee to prove that hte employer's stated reason is merely a
pretext or cover-up for unlawful discrimination. The burden
of persuasion ultimately rests with the employee.
Adverse Employment
Action
The Seventh Circuit has taken a broad view with
regard to what qualifies as an adverse employment action, the third element of
a prima facie case. An action must be "significant"
to be cognizable as discrimination. The action must involve
more than a mere inconvenience or an alteration of job
responsibilities. The court has articulated three generatal
categories of actionable, materially adverse employment actions for the
purposes of Title VII:
1.
cases in which the employee's compensation, fringe benefits, or
other financial terms of
employement
are diminished, including termination;
2.
cases in which a nominally lateral transfer with no change in
fnancial terms signficantly
reduces the employee's career prospects by preventing hte use of the employee's
skills and
experience, so that the skills are likely to atrophy and the employee's career
is likely to be
stunted; and
3.
cases in which the employee is not moved to a
different job or the skill requirements of
the
present job altered, but the working conditions are changed in a way
that subjects
the
employee to a humiliating, degrading, unsafe, unhealthful, or
otherwise signficiantly
negative
alternation in workplace
environment.
Damages and
Remedies
- Back pay is the most common form of relief. Back pay consists
of wages , salary and fringe benefits the employee would have earned during the
period of discrimination from the date of termination (or failure to promote),
to the date of trial.
- Compensatory
Damages are allowed for future loss, emotional distress, pain &
suffering, inconvenience, mental anguish & loss of enjoyment of life.
Caps are placed on compensatory damages according to the size of the employer.
The limits on damages are as follows:
- Up to 100 employees: $50,000
- 101-200 employees: $100,000
- 201-500 employees: $200,000
- 500+ employees: $300,000
These caps apply only to individuals. In a class
action situation, each plaintiff can be awarded the maximum amount specified
for the size of their company.
- Attorney’s Fees may be awarded to the
prevailing party.
- Punitive Damages are limited to cases where the
"employer has engaged in intentional discrimination and has done so with
malice or reckless indifference to the federally protected rights of an
aggrieved individual." Kolstad v. American Dental Association, 119 S.Ct. 2118
(1999). These damages are capped
according to the size of the employer and are the same as those listed above:
Up to 100 employees: $50,000; 101-200 employees: $100,000; 201-500 employees:
$200,000; 500+ employees: $300,000
- Front pay is designed to restore victims to
their "rightful place". It compensates the victim for anticipated
future losses due to discrimination.
- Injunctive relief is available when there is an
intentional discriminatory employment practice. For instance, an employee can be
reinstated and an employer can be ordered to prevent future discrimination.